DMI COVID-19 Resource Center

DMI COVID-19 Policy Page

DMI Policy for the COVID-19 outbreak

Updated - 10/23/2020

 

Due to DMI's commitment to employee safety in light of the COVID-19 (coronavirus) outbreak, effective immediately, all business meetings at the DMI office and warehouse will be limited to only one-on-one meetings with face coverings and social distancing required until further notice. DMI will continue to monitor the situation and provide guidance as more information on the extent and severity of the outbreak becomes available.

 

Effective immediately-

  • DMI is enforcing the 14-day quarantine travel advisory announced by the Governors of New Jersey (see below for details)

  • Any employee returning from a trip either from a high-risk area or high-risk environment will be required to avoid the DMI office for 14 days starting from the day of return – see below for details.

  • Since 4/13/2020 DMI has required all DMI Staff and any necessary visitors to wear a face covering and gloves while onsite at DMI, with exception when an individual is in a space in the building completely alone (i.e. Bathroom stall). If a staff member is found not wearing a face covering while working or being present in a common area, you will be asked to put a face cover on. If a staff member refuses to wear a face-covering or is repeatedly need to be asked, that staff member will be written up and could be asked to go home for the remainder of their shift without pay. This policy remains in place!

  • DMI is allowing very limited Vendor Rep visits by appointment only and only one rep at a time may be in the building. Please see below for details.

As of 10/23/2020 - Related to Covid-19 contact tracing; the CDC has stated; "...Someone who was within 6 feet of an infected person for a cumulative total of 15 minutes or more over a 24-hour period* starting from 2 days before illness onset (or, for asymptomatic patients, 2 days prior to test specimen collection) until the time the patient is isolated.

 

* Individual exposures added together over a 24-hour period (e.g., three 5-minute exposures for a total of 15 minutes). Data are limited, making it difficult to precisely define “close contact;” however, 15 cumulative minutes of exposure at a distance of 6 feet or less can be used as an operational definition for contact investigation. Factors to consider when defining close contact include proximity (closer distance likely increases exposure risk), the duration of exposure (longer exposure time likely increases exposure risk), whether the infected individual has symptoms (the period around onset of symptoms is associated with the highest levels of viral shedding), if the infected person was likely to generate respiratory aerosols (e.g., was coughing, singing, shouting), and other environmental factors (crowding, adequacy of ventilation, whether exposure was indoors or outdoors). Because the general public has not received training on proper selection and use of respiratory PPE, such as an N95, the determination of close contact should generally be made irrespective of whether the contact was wearing respiratory PPE.  At this time, differential determination of close contact for those using fabric face coverings is not recommended.

 

Procedures Upon Return from Travel for ALL DMI Staff

Employees who become ill during or upon returning from travel with virus-like symptoms will need to contact a health care provider as well as the HR department for direction as soon as possible. Employees with any symptoms are to call out sick and not report to work.

Respiratory Symptoms include:

  • Fever

  • Cough

  • Shortness of breath

  • Sore throat

  • Runny or stuffy nose

  • Body aches

  • Headache

  • Chills

  • Fatigue

 

Currently, the Centers for Disease Control and Prevention recommends that employees remain at home until at least 24 hours after they are free of fever (100 degrees F or 37.8 degrees C) or signs of a fever without the use of fever-reducing medications, as such this is now policy of DMI.

 

Employees returning from trips who do not exhibit virus-like symptoms must still contact the HR department upon return and may be directed to remain away from the workplace for fourteen days to determine whether or not they have been exposed. The returning employee should work with his or her manager to set appropriate telecommuting arrangements if possible or request time off from work.

 

Effective immediately any employee returning from a trip either from a high-risk area or high-risk environment will be required to avoid the DMI office for 14 days starting from the day of return. If you fall under the following, but not limited to, please contact HR for guidance:

  • China 

  • Iran

  • Italy

  • South Korea

  • Cruises

  • More Locations/Events/Means of travel could be added at any time

Under the 14-day quarantine travel advisory announced by the Governors of New Jersey, New York and Connecticut, individuals traveling to or returning to New Jersey from states with increasing rates of COVID-19 are advised to self-quarantine for 14 days. This includes travel by train, bus, car, plane and any other method of transportation.

 

The 14-day quarantine travel advisory applies to travel from certain states identified as those that have a positive COVID-19 test rate higher than 10 per 100,000 residents or have a 10% or higher positivity rate over a seven-day rolling average ("impacted states.")

 

As of Tuesday, July 7, there are currently 19 states that meet the criteria stated above:

Alabama

Arkansas

Arizona

California

Delaware

Florida

Georgia

Iowa

Idaho

Kansas

Louisiana

Mississippi

North Carolina

Nevada

Oklahoma

South Carolina

Tennessee

Texas

Utah

This list will be updated regularly – Visit: https://covid19.nj.gov/faqs/nj-information/general-public/which-states-are-on-the-travel-advisory-list-are-there-travel-restrictions-to-or-from-new-jersey#direct-link

As of July 8th, 2020 Any DMI Staff member or potential visitor of DMI may not be allowed to enter the DMI facility for a period of 14 days starting the day of your return to your home.

At this time DMI will not allow ANY visitor or works or lives in the states listed above.

If work from home is an option based on your job responsibilities, you will be able to continue working from home during your quarantine. If work from home is not an option you will have the option to use PTO or be out unpaid (this is the ONLY exception to the sick policy). 

HR is looking to see if this would qualify under FFCRA for the special sick time.

Please discuss any travel plans with your supervisor or HR.

If you travel to any of the states above you are required to inform HR prior to your trip, failure to do so could result in disciplinary action.

 

Truckers who travel to these states for deliveries may only enter the warehouse to go directly to their truck door to load and are not to walk around the warehouse to any other location. Masks are ALWAYS required for visitors to enter and must be worn at all times, no exceptions!

 

The world health community continues to monitor closely the emergence of the SARS-CoV-2 virus and the disease it causes, named "coronavirus disease 2019" (COVID-19). At this time, no one knows how severe this outbreak will be. Given this uncertainty and the fact that seasonal influenza (flu) virus is also widespread, we are taking proactive steps to address a number of business concerns. First and foremost, we want to maintain a safe workplace and encourage and/or adopt practices protecting the health of employees. We also want to ensure the continuity of business operations during this pandemic.

 

We ask all employees to cooperate in taking steps to reduce the transmission of communicable diseases in the workplace. Employees are reminded of the following:

  • Stay home when you are sick.

  • Wash your hands frequently with warm, soapy water for at least 20 seconds.

  • Cover your mouth with tissues whenever you sneeze, and discard used tissues in the trash.

  • Avoid people who are sick with respiratory symptoms.

  • Clean frequently touched surfaces.

 

DMI will provide alcohol-based hand sanitizers throughout the workplace and in common areas. Cleaning sprays and wipes will also be provided to clean and disinfect frequently touched objects and surfaces such as telephones and keyboards.

 

Employees are encouraged to use telephone and video conferencing instead of face-to-face meetings as much as possible during this outbreak. IT support services are available to employees who need assistance with this technology.

 

It is critical that employees do not report to work while they are experiencing respiratory symptoms such as fever, cough, shortness of breath, sore throat, runny or stuffy nose, body aches, headache, chills or fatigue. Currently, the Centers for Disease Control and Prevention recommends that employees remain at home until at least 24 hours after they are free of fever (100 degrees F or 37.8 degrees C) or signs of a fever without the use of fever-reducing medications. Many times, with the best of intentions, employees report to work even though they feel ill. Employees who report to work ill will be sent home in accordance with these health guidelines.  

 

DMI has various business continuity plans currently activated due to this outbreak. 

DMI will now begin to accept Vendor Visits starting Monday, July 13th 2020:

We ask that you reach out to Tom or Lenny to make an appointment beforehand as we want to make sure that we do not have more than 1 vendor/rep in the office at a time.

Facemasks must be worn at all times and all social distancing guidelines must be practiced.

 

While many of you have come to walk around the office to speak to various staff members, we ask for the time being, that you limit your contact to only those you truly need to interact with.

 

We want to ensure sure our staff is safe and comfortable in their work environment.

 

Please Note:

  • Our goal is to ensure all people in the office maintain at least 6 feet of space separating from another person while at work to ensure a safe environment.

 

  • Masks are required when moving around the office and in the presence of other staff.

 

  • All high traffic doors now have hands free door handles designed for you to use your arm to open doors the pull to open, and kick plates to use your feet to push open.

 

  • No more than three people are allowed in our break room at any given time.

 

  • We have made a promise to our staff that we will continue to limit in-person meetings to one on one sessions only. No group meetings will occur at this time as well. Visitors will be limited to only service techs as needed and scheduled vendor rep visits, which will be limited to 1 rep at a time. We ask that no unnecessary visitors come into the faculty.

 

Stay Informed:

The State of New Jersey Department of Health provides a 24-Hour Public Hotline to address questions about the COVID-19. Call 1-800-222-1222. They also provide additional information, including frequently asked questions at: https://www.nj.gov/health/cd/topics/covid2019_community.shtml

Centers for Disease Control and Prevention (CDC):  For more information about COVID-19, its symptoms, how it spreads and other frequently asked questions, visit the CDC website, here: https://www.cdc.gov/coronavirus/2019-ncov/index.html. For information about handwashing, see the CDC's Handwashing website.

 

If you wish to stay informed of any US Government travel advisories, please review current US State Department Travel Advisories: https://travel.state.gov/content/travel/en/traveladvisories/traveladvisories.html/

FISA: http://www.worldrowing.com/news/update-the-coronavirus-covid

 

 

Please contact me with any questions or concerns.

Thanks,

Alan